[photo woman looks at clock in panic]
Just a quick one today, but how often do you feel that you’re not getting your day under control? No matter how well you try and plan your day out, and you know what things you need to do so you can look back on your day and feel satisfied, there always seem to be things that get in the way? Or how about, other people seem to get in the way of you? Sound familiar?
Isn’t it always the way you need something done by a certain time, or that you might be planning to meet someone at a certain time, but they run late and it throws off your whole schedule? Which means you run late for the next part of your schedule, or worse, you can’t do the next thing you had planned? Doesn’t it seem that other people never really value your time as much as you do?
Of course in reality, by blaming others for an outcome or lack thereof, we give up our personal responsibility and control of the situation. I cover this in another blog in more detail, but suffice to say, good results will never come when we persistently blame outside influences for bad results. Therefore the first thing we should always be thinking when things run late, is how have I contributed to this lateness and what could I do to prevent it happening? That’s not a mindset that most people have, but it’s what leaders think.
[photo man running in a hurry]
You see, I used to have a bad habit of turning up to things just a little bit late, maybe just by a minute or a few minutes, but it was never on time. And over time, I developed something of a reputation of this. Obviously this was bad. I wasn’t late because of any big emergency, I simply didn’t organise myself well enough. So of course people knew they couldn’t trust me to be on time, and this is obviously not a good thing. I wasn’t respecting other people’s schedules, so I had no reason to expect them to take my time seriously either.
So after reading around time management I found a very useful tip that changed everything. You see, if you tell somebody you would meet them at 10 o’clock, you may well fully intend to meet them at 10 o’clock, and they may have good intentions too. But for whatever reason, for the majority of people, 10 o’clock means “somewhere around 10 o’clock”, or more accurately, “sometime a bit after 10 o’clock”. Imagine if you have three meetings in a day and each one started a few minutes late, by the middle of the day you will see that time has been lost bit by bit.
This is what I started doing. I asked people to meet me at 9.55am.
You might wonder, what difference is that going to make? But you would be amazed at the effect. 9.55am is a far more precise time than 10 o’ clock in people’s minds, it just gives off the impression, “he’s precise about his timing, I’d better be precise too”. Four times out of five, people are absolutely on time or early for their appointment with me, because they now understand I value my time, even those 5 minutes before 10 am.
Of course this only works if I’m on time too! The good thing is, the same mental triggers of precision kick in for me also. While I used to be frequently late for a 10am meet, I’m seldom late for 9.55am. If you don’t believe me, just try it for a few days and see the difference it makes. You end up wasting so much less time, and your value from other people goes sky-high. I just wish I’d heard of this before.
[photo spiral clock]
The second staggeringly simple trick to taking enormous amounts of stress off my mind when trying to make my day run smoothly is simply, “add 5 minutes” and everything just flows. I have a somewhat stressed friend who starts work at 9am, and is always feeling harassed at her work place, especially in the mornings. I asked her how long it takes to drive in. She says immediately – 25 minutes. I next asked her, what time do you usually leave the house. Guess the answer? 8.35am.
It should be brutally obvious what the problem is but I spell it out to her anyway.
‘If you are arriving in your car park at 9am, which mathematically is exactly what will happen, how can you possibly be ready to start your work day at 9am? By the time you’ve found a parking space, got through the front door, waited for the lift, got to your desk, turned on your PC, opened your briefcase, plugged in your phone charger, grabbed your coffee etc etc., what time are you actually physically ready to start doing some work?’
Embarrassed answer -“About 9.10am.”
No wonder she’s stressed out for the whole day, she’s starting 10 minutes behind, she’s rushing to catch up and gets into meetings unprepared (and late), and it’s all totally unnecessary.
Most of what we do day-to-day, we’ve done before, we can do on auto pilot, and we know how long it will take. If I know it will take 75mins to get from bed to front door, I get up 80mins beforehand. When there’s traffic in the road, and there always will be, both metaphorically and literally, it doesn’t matter, I have time in hand because I took ownership of it. Like I said, everything just flows. Don’t take my word for it, try it yourself. It takes practice, but just see how much the stress dissipates as a result. It’s amazing.
And finally, for those of you who couldn’t possibly envision getting up 5 minutes earlier in the morning, here’s the tip that will solve everything.
[photo woman sleeps peacefully]
That’s right. Go to bed 5 minutes earlier.
Have a happy, stress-free and glorious weekend everyone